Corporate
Company and commercial document attestation
ThinkPlus coordinates company and commercial document attestation for overseas use. Confirm the exact record, issuing authority and destination requirements before arranging certification or endorsements.
The prerequisite depends on the document
The Ministry of Foreign Affairs lists document-specific prerequisites before Wisma Putra attestation. Its list includes legacy company form numbers; confirm the actual record requested rather than assuming every current SSM product has the same form name.
| Document | Required before Wisma Putra |
|---|---|
| Legacy forms 7, 9, 13, 20, 22, 24, 44 and 49 listed by KLN | Notary Public |
| Contracts and agreements | Notary Public |
| Statutory declarations and affidavits | Notary Public |
| Certificate of Origin | Chamber of Commerce or Trade |
| Invoices and bills of lading | Chamber of Commerce or Trade, or a Notary Public |
| Health certificates | Ministry of Health |
Sources: Ministry of Foreign Affairs Malaysia: document-attestation prerequisites · UAE MoFA: eDAS 2.0 for commercial invoices and certificates of origin
Which company record do you need?
SSM offers different company information products. A company profile, an incorporation certificate, director particulars and a statutory document image are distinct records. Ask the receiving authority for the precise document and accepted format before ordering it.
- Company profile: a current report containing basic company information and other corporate details.
- Certificate of incorporation or registration: confirm whether this specific certificate is requested; SSM distinguishes it from the incorporation notice.
- Director or officer particulars: confirm the information and period required. SSM describes records under the Companies Act 1965 and Companies Act 2016.
- Statutory document image or certified copy: confirm the particular filed document and whether digital or other certification is accepted.
Sources: SSM: company information and statutory document products · How to search SSM and choose the right record
Where this usually comes up
- Opening a branch or subsidiary in a Gulf state
- Tendering for overseas contracts
- Export documentation and letters of credit
- Appointing an overseas agent or distributor
- 01
Check the document and intended use
Confirm the issuing country, document type, destination and receiving authority before arranging authentication.
- 02
Meet the document-specific prerequisite
Some categories require a notary, education authority or another issuing body. Original federal or state government documents can have different prerequisites from copies.
- 03
Wisma Putra, where required
Arrange Consular Division attestation after the applicable prerequisites; foreign-issued documents need a separate route check.
- 04
Destination requirements, where required
Confirm any mission endorsement, translation or further receiving-country attestation. These are possible stages, not four compulsory steps for every document.
Certificate of Origin: who issues it and who endorses it
A Certificate of Origin (CO) confirms the country where goods were produced or manufactured. Check the shipment instructions, including any letter of credit, for the type of certificate the recipient requires.
There are two categories. A Preferential Certificate of Origin (PCO) is issued under an applicable trade agreement and may qualify goods for a preferential tariff rate. MITI describes the ePCO route for preferential COs. A non-preferential Certificate of Origin (NPCO) documents origin without claiming a preferential tariff. MITI lists authorised chambers and trade associations as issuers for ordinary NPCOs.
For exports to the United States, MITI directs applicants requesting an NPCO to apply to MITI itself. That route has applied since 6 May 2025. Check MITI’s current instructions for your shipment.
The KLN attestation prerequisite for Certificates of Origin is certification by the Chamber of Commerce or Trade. That is the Wisma Putra attestation rule and is separate from who issues the CO. If your recipient requires Wisma Putra attestation or embassy endorsement after issuance, confirm the steps for your document.
Sources: MITI: panduan ePCO (Preferential Certificate of Origin) · MITI: Non-Preferential Certificate of Origin (NPCO) · Ministry of Foreign Affairs Malaysia: attestation prerequisites (Certificate of Origin)
Which UAE route applies to a company document?
UAE MoFA uses eDAS 2.0 for eligible commercial invoices and certificates of origin. For a company contract, incorporation record or other corporate document, confirm the requirements under the general attestation service. Check the Malaysian prerequisites separately for each document.
Confirm the document category and the charges for your route before paying. The BLS Malaysia example below separates the embassy and ministry charges.
Sources: UAE MoFA: eDAS 2.0 for eligible commercial invoices and certificates of origin · UAE attestation fee components and published route example
Prepare a corporate document brief
Tell us the document name, issuing country, destination, requesting authority, intended use and deadline. For a batch, list the documents separately so that prerequisites, translation and any mission requirements can be checked for each one.
If you are signing on behalf of a company, confirm the signatory and any evidence of authority required by the notary or receiving authority before arranging an appointment. ThinkPlus coordinates the submissions; the relevant professional or authority performs each certification or endorsement.
Questions
Which of my company forms need a notary?
KLN lists legacy forms 7, 9, 13, 20, 22, 24, 44 and 49, as well as contracts, statutory declarations and affidavits, for Notary Public endorsement before Wisma Putra. Confirm the exact current company record and its requirements rather than substituting a different SSM product.
Who certifies a Certificate of Origin?
KLN lists the Chamber of Commerce or Trade as the Wisma Putra attestation prerequisite. That is the attestation rule, separate from who issues the CO. Identify the correct PCO or NPCO issuer for the shipment first, then confirm whether attestation or embassy endorsement is required. If the certificate is destined for the UAE, the UAE MoFA also operates an eDAS 2.0 service for commercial invoices and certificates of origin on the destination side.
Can you handle a batch for a corporate client?
Yes. Employers and agencies use us for staff documents and their own corporate paperwork.
Is an SSM company profile the same as an incorporation certificate?
No. SSM lists the company profile and certificate of incorporation or registration as different products. Ask the receiving authority which record and certification format it requires before ordering or arranging attestation.
Related
Get a quote
Tell us the document and the destination
Tell us what document you have, where it will be used and who requested it. We will confirm the next steps and tell you which copies are needed.