Senior Analyst, Accounts Payable

Job Location : Kuala Lumpur

SUMMARY

  • To lead a team of 2-3 Analysts in handling CMA Ships’ vendor invoices and disbursements matters and to act as the key support to Assistant Manager, CMA Ships
  • Assigning responsibility to analysts for any new implementation by the department to meet KPIs.

KEY DUTIES / ACCOUNTABILITIES

  • Oversees a team of 2 -3 Analysts staff to process and create vendor/ manning agent invoices, invoice without purchase order and Credit memo for all CMA CGM vessels in TOUCH system.
  • Ensure all vendor invoices process in a timely accurate fashion, and ensure the invoices are matched with the PO.
  • Ensure billing party, account code, nature and cost center are assigned correctly to respective invoices.
  • Manage and monitor functional mailbox; assign and allocate invoices responsibility to payable analyst.
  • Prepare and record advanced payment for vendor and unit vendor payment in TOUCH.
  • Monitor the team on creation of Problematic invoices, ensure that follow up with Procurement or Technical team closely to clear the issue.
  • Perform checking on Vendor’s Statement of Account (SOA) and respond to vendors queries about payment status and details.
  • To monitor, guide and advise the analysts in following up with vendors and procurement team on the invoices matters and payment issues.
  • Ensure the updates on the summary of invoices on timely basis, ensure all payment details record in spreadsheets for audit requirement and accrual report.
  • Ensure the updates List of invoices without GRN report and Invoices pending approval report on timely basis.
  • Ensure all supporting and invoices are properly documented in shared folders for audit purpose
  • Ensure individual and the team productivity and SLAs are achieved on monthly basis.
  • Monitor the usage and feedback on TOUCH system implementation, provide feedback for further improvement from time to time.
  • Liaise with treasury for reject payments and on vendors matters.
  • Assist Analysts and Assistant Manager to ensure that issues escalated are resolved in a timely manner.
  • Provide guidance and on-job training to Accounts Payable Analyst.
  • Propose and lead process improvement initiatives or any ad-hoc projects.
  • Assigning responsibility to respective analysts for any new implementation by the department.
  • Assist Assistant Manager / Manager in AP process improvement to streamline and standardise AP process

JOB SPECIFICATIONS

  • Education : Preferably Degree Holders
  • Experiences : 2-3 years of working experience in a Global Finance Shared Service Center will be added advantage

Skill Sets

  • Ability to communicate well with external parties (vendors) and internal parties, strong commitment and dedicated.
  • Computer literate and competent in Microsoft Office.

Competencies

  • Strong communication skills. Problem solving skills. Attention to detail. Able to deliver under pressure. Adaptable to change.
  • Possess leadership skills. Ability to supervise team in highly stress environment.

To apply, send your updated resume to farah@thinkplusmanpower.com

Only shortlisted candidates will be contacted for face to face interview.